![]() Invitations should reflect the theme and include all important details. ![]() The last step is to send out the invitations! This can be done via email, snail mail or for a personal touch – hand delivered. For an extra special touch, hire a photographer to capture all the fun details. If you're working with an entertainer or tour guide, be sure to book them far in advance. The entertainment could be in the form of a guided outdoor adventure, a wine tour or so much more. Entertainment doesn't just have to mean music though. You can hire a live band, a DJ, or even use a portable speaker system with a pre-made playlist. Unless your guests will be seated at a restaurant or dining room table, choose finger foods that are easy to eat while mingling or standing.Įntertainment is another element you can personalize based on the birthday person's favorite music or activity. Depending on the age of your guests, you may want to have a bartender on hand to prepare a signature drink in honor of the birthday girl or boy. If you're going with informal snacks and finger foods, there are so many creative options to serve guests. If you're working with a caterer, be sure to communicate the theme, location and number of guests so they can offer options that make sense. ![]() Let's face it – guests love party food and a birthday cake. It's hard to have a pool party in the middle of winter – although it's possible with some creativity! Do you want an organized activity that goes with the theme or is it more about mingling? What décor is needed to bring your vision to life? With some strategic googling, you'll find plenty of inspiration for the theme you have in mind, including food, drinks, décor, activities and even clothing. You'll probably also want to consider what season it is and which activities are available at the time. Again, it's important to personalize this to what the birthday boy/girl loves. This may require a deposit to reserve the space so plan to include that in your budget.Ī fun part of party planning is choosing a theme. Most importantly, reserve the space on the date you want. What setting best reflects the birthday girl or guy? If necessary, consider parking or other accommodations. Decide if you want something casual or formal, intimate or spacious. Once the guest list is settled, it's time to nail down a location for the party. Be sure to find out which guests the birthday girl or guy will definitely want to be there. The guest list will also help you figure out how much food and drink you'll need. If you have a large group, you'll want to consider event spaces, outdoor spaces or get creative and choose an unusual location. If you have a small group, you could have the party at someone's home, at a restaurant, or even make it a destination party. The number of people on the list will help you determine the location of the party. For example, is it more important to spend the majority of your budget on themed decorations, live entertainment, or is food and drink your focus? What would the birthday girl or guy prefer? Are there ways to cut costs by borrowing décor from friends or previous parties? Once you nail down your priorities, you can set a reasonable budget.Ĭurating a guest list accomplishes a few important things. A big part of budget planning is knowing your priorities. If you have an idea of how much you're able to spend in advance, you can allow that to drive a lot of your decisions and not feel stressed when the bills come. Either way, nail down a start time early in the process to help guide your other decisions.ĭeciding on a budget is another key step in planning a successful party. Adult parties may be a nighttime affair, though you may decide on a Sunday morning brunch, or an afternoon sporting event. Kids parties are often planned for mid-day so that you don't interfere with naptimes or bedtimes. Party time! Choosing a time of day for the event depends on the kind of party you're thinking about and the age of the person you're celebrating. Also think through which day of the week makes the most sense for the invitees. You'll first want to make sure the person you're planning the party for is available on the date you have in mind. 9 steps to planning a meaningful birthday partyĬhoosing a date for the celebration is the foundational step which helps you build out all the other details. You may find it easiest to break down your party-prep list into smaller steps. If you're not an event planning pro, we've put together a helpful to-do list for you. ![]() You'll want to make the guest or guests of honor feel special through all the details, big and small. Whether you're planning a small intimate gathering at home, or a grand blow-out at a fancy location, birthday parties require some thoughtful planning. ![]()
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